Avoid Common Mistakes in International Business Letter Writing
Although everyone now communicates more often via the internet, there are still many who use letters on paper and sent them via the post office. Offline mailing means you need stamps and may be wondering how many stamps do I need on a letter.
Especially if you are writing an international business letter, then you have to pay attention to the correct writing format. However, of course, there are some unavoidable mistakes. Usually, it is a common error.
How to Avoiding Common Mistakes When Writing International Business Letters
Writing means that you put what you want to say in your mind, and because it is non-verbal, you must write the letter correctly so that there are no misinterpretations. Check out these tips to avoid common mistakes when writing international business letters.
1. Write the Address in the Correct Format
The address is crucial in a letter, it indicates the person or organization you want to receive the letter from. However, writing a mailing address is a common thing that often happens.
You must write the address of the person you want to receive the letter from correctly so that the letter you write can reach the right person.
2. Put Proper Punctuation on the Address
When writing the address, put a comma in each line. The sign is written at the end before the company name, zip code, and identification line.
3. Name the Person or Organization Receiving the Letter
A mailing address is not just a street name, building number, or city name. You must also enter the name of the recipient or the organization correctly. This is to ensure your letter reaches the right recipient.
4. Don’t Write Dates with Abbreviations
When writing the date, write completely and avoid abbreviations. For example 25 November instead of 25 Nov.
5. Write Greetings Properly
The greeting you write in the letter signifies your relationship with the recipient of the letter. When writing an international business letter, you are writing greetings in a formal language.
Example:
Dear Sir/Madam (in case you don’t know the recipient’s name)
Dear Mr. Turner (in case you know the recipient, but don’t write Dear Jake Turner or Dear Mr. Jake Turner)
Best Regards; Sincerely; Yours Truly (this is a proper closing for a formal letter)
6. State The Purpose of The Letter
Stating the purpose of the letter helps the sender to put your letter first to be read. If you don’t mention the purpose for which you sent the letter, then don’t be surprised if you don’t get a letter reply.
7. Write Text with Paragraphs
A common mistake people write letters is missing paragraphs. Especially if you are writing an international business letter, then this is a fatal mistake.
Paragraphs help your letter be more organized, so it’s easier for recipients to read and understand the contents of your letter.
8. Don’t Write Words with Abbreviations
The letter you write is formal, avoid using abbreviations in your letter. It is impolite and difficult for readers to understand. If you stick with abbreviations, don’t expect your letter to get the response it deserves.
9. Use Correct Grammar
Avoid using ambiguous words that trigger misunderstandings for readers. Always write sentences in good and correct grammar, which is standard language, not slang. This indicates that you respect the reader so that the reader believes you can be invited to cooperate in doing business.
10. Make corrections to your letter before it is sent
Make sure you double-check the letter you wrote to avoid any mistakes you don’t realize. This is important so that your letter can be understood by the recipient.
11. Check the Right Number of Stamps for Your Letter
Every letter sent through the post office means using a stamp. The use of stamps varies depending on the type, size, and weight of the letter being sent.
How Many Stamps Do I Need?
For letters that are 1 ounce and less than 1/4 inch thick is $1.15. That means you need 2 forever stamps that cost $0.47 each for an extra 21 cents.
You can apply the tips above to avoid common mistakes in writing international business letters and answer the question how many stamps do I need‘ that often appears when sending letters. Good luck!